8 Practical Ways to Use Generative AI in Customer Service

Gone are the days of waiting on hold or struggling with rigid bots that couldn’t understand your needs.

Just until recently, businesses relied on scripted responses to manage growing support demands. While these solutions got the basic job done, they often left customers feeling frustrated and unheard.

Now, support is getting smarter, thanks to generative AI in customer service.

With advanced AI tools like ChatGPT, teams can respond faster, personalize conversations at scale, and sound more human than ever. This isn’t just automation, it’s intelligent, context-aware support.

And the results are clear.

According to Reuters, AI tools are now helping businesses resolve thousands of support requests daily, slashing resolution times by as much as 87%.

In this blog, we’ll explore how generative AI is reshaping customer service and how you can use it to deliver support that’s efficient, scalable, and truly human.

What is generative AI in customer service?

Generative AI in customer service refers to the use of advanced artificial intelligence systems to create new text, speech, or images to enhance customer support experiences.

Unlike traditional AI, which relies heavily on predefined rules and responses, generative AI uses models like large language models (LLMs) and machine learning to:

• Interpret customer intent and sentiment
• Generate human-like replies
• Summarize long support conversations
• Suggest personalized responses
• Translate text in real time

This empowers businesses to deliver faster, more personalized support, whether through automated self-service tools like AI agents or by assisting human agents with intelligent context-aware guidance.

Why is generative AI for customer service important?

Generative AI is transforming customer service by delivering measurable impact across a wide range of industries. Let’s explore the key benefits of generative AI in customer service:

• Drives efficiency and productivity: Generative AI automates repetitive tasks like answering FAQs and summarizing conversations, freeing up agents to focus on more complex issues. It also improves accuracy by offering real-time suggestions and context-aware prompts during live interactions.
• Boosts customer satisfaction: By using customer data, preferences, and past interactions, Generative AI delivers fast, personalized customer service. According to Intercom, 45% of support teams already use it, with 11–30% of requests resolved instantly, meeting rising demands for real-time support.
• Enables round-the-clock support: Unlike human agents, generative AI never experiences fatigue. It provides 24/7 customer service across time zones, weekends, and holidays, ensuring customers receive help even outside working hours.
• Reduces operational costs: Generative AI can manage high-volume routine queries, minimizing the need for large support teams. This allows businesses to cut customer support costs while maintaining service quality.
• Adapts seamlessly to business growth: Whether expanding into new markets, launching products, or managing seasonal demand spikes, generative AI scales effortlessly. It can handle increasing support volumes without delays or degradation in service.
• Breaks language barriers: With real-time multilingual capabilities, generative AI enables businesses to serve global audiences effectively. It can translate inquiries and responses in real time, ensuring clear and culturally appropriate communication.
• Unlocks actionable insights: Generative AI turns every customer interaction into a valuable source of insights. By analyzing patterns, identifying emerging issues, and tracking sentiment trends, it generates data-driven recommendations that enhance service quality.

How can you use generative AI in customer service?

Modern businesses are leveraging AI across multiple touchpoints to create seamless, intelligent customer experiences.

Here are some practical ways you can utilize generative AI customer service:

Inquiry management and routing

In modern customer service, speed and precision are key. Generative AI enables real-time triage and intelligent routing, powering AI agents and bots that help businesses manage customer inquiries more effectively.

Here’s how it works:

• Analyzes customer messages for intent, urgency, and complexity.
• Engages users to surface key details like account info, prior steps, and error messages.
• Provides relevant help articles, FAQs, or resources for straightforward queries.
• Automatically escalates complex or sensitive issues to the appropriate human agents.
• Generates detailed conversation summaries to ensure smooth agent handoffs.

Advanced sentiment and intent detection

Customers express themselves in different ways, and responding with a one-size-fits-all tone can make bad situations worse.

But manually gauging each customer’s emotion in real time is nearly impossible. Generative AI enables support teams to detect customer sentiment and intent instantly so they can tailor responses with the right tone, empathy, and urgency.

Here’s how it works:

• Analyzes emotional feelings such as frustration, satisfaction, or urgency across thousands of tickets in real time.
• Identifies intent behind each message, whether the customer is asking a question, submitting a complaint, or requesting a refund.
• Guides agents to adjust replies based on the customer’s emotional state, ensuring responses are empathetic and context-aware.

Content creation and knowledge management

Keeping support content fresh and aligned with customer needs is essential, but it can be time-consuming.

Generative AI customer service speeds up this process by learning from real customer interactions and helping teams create, refine, and manage support resources with greater efficiency and accuracy.

It can:

• Generate and update FAQs, troubleshooting guides, and knowledge base articles based on real-time customer conversations and trends.
• Identify gaps in documentation by analyzing failed searches or repetitive queries, and suggest new topics to address.
• Update outdated content to reflect current processes, features, or policies.
• Optimize article titles and meta descriptions for better search visibility and discoverability in search engines.
• Summarize long articles into concise, easy-to-read formats for faster knowledge sharing.
• Auto-tag and organize content to reduce duplication across knowledge repositories.

Seamless multilingual support

Supporting a diverse customer base across multiple languages without the right tools can be stressful.

While hiring agents fluent in different languages helps bridge communication gaps, it can be resource-intensive and still leave room for inconsistency.

Generative AI in customer service enhances multilingual customer support by enabling teams to communicate professionally with clients in any language at scale.

It ensures that every message stays on-brand, culturally relevant, and emotionally appropriate, regardless of the language.

It can:

• Translate customer messages and agent responses in real time with high accuracy and contextual awareness.
• Maintain tone and brand voice across languages to ensure consistent customer experiences.
• Support agents by providing language-specific suggestions and corrections, even if they’re not fluent.
• Supports multilingual self-service by translating help articles across multiple languages.

Intelligent response generation

During live support conversations, agents often spend time searching for answers or crafting replies, which slows down resolution times and may result in inconsistencies.

Generative AI in customer service helps by suggesting clear, relevant responses instantly, allowing agents to handle more tickets in less time while keeping communication fast and consistent.

Rewrite or rephrase answers

Every customer interaction is different. Some require empathy, others clarity, and all must be professional and reflect your brand voice.

Generative AI customer service helps agents strike the right balance by suggesting responses that align with the customer’s tone, communication style, and your company’s guidelines.

This results in clear, consistent, and error-free replies that build trust and improve the overall experience.

Summarize ticket conversations

Customer support tickets often involve long, detailed conversations, especially when issues are complex or unfold over multiple interactions.

When tickets are escalated across agents or departments, from technical support to sales, important details can easily be lost, leading to delays.

Generative AI in customer service helps streamline support workflows by automatically generating clear, concise summaries of lengthy or complex customer interactions.

These AI-generated summaries reduce delays and improve resolution quality, ensuring that every agent involved:

• Quickly understands the issue.
• Sees the actions already taken.
• Knows the next steps to follow.

Autofill customer support tickets

Creating tickets from support requests is time-consuming and prone to errors. Agents often need to extract key information from conversations while juggling multiple channels.

Generative AI for customer service can populate ticket fields based on the content of customer interactions, reducing manual data entry and ensuring accuracy.

This streamlines ticket creation by:

• Extracting details such as chat history, issue type, product category, and urgency.
• Automatically filling ticket fields based on customer communication.
• Enhancing agent productivity and minimizing errors.

Drive support excellence with generative AI in customer service

Generative AI is transforming customer service by blending speed, accuracy, and empathy. It doesn’t replace the human touch; it enhances it.

With intelligent solutions like BoldDesk, support teams can automate routine tasks, streamline workflows, and deliver faster, more personalized customer support across every channel.

The result is a service ecosystem that is scalable, efficient, and human-centric.

Ready to explore what generative AI can do for your team? Reach out to us. We’re here to help you get started. Feel free to share your thoughts, questions, or experiences in the comments below!

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• Conversational AI for Customer Service: Types & How it Works
• Future of Knowledge-Based AI in Customer Service
• 9 Best AI Customer Service Software for 2025 | BoldDesk
• 7 Best Ways to Utilize AI for Customer Experience | BoldDesk

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